RESIDENCE RULES FOR KIMEP DORMITORY

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DORMITORY

Due to the advantageous location, attractive price and limited number of available dormitory places the distribution of dormitory places became a part of financial aid. The cost of living in the student dormitory is significantly below the costs of off-campus housing. Office of Financial Aid administers distribution of the dormitory places based on the criteria set by KIMEP. Prior to each semester the final list will be available for the dormitory management to accommodate students. Certain categories of undergraduate students have the priority on distribution of Dormitory spaces based on financial need (e.g. orphans, disabled students, exchange international students and newly entering 1st year undergraduate students). Detailed information on prioritization of applicants, dormitory rules and regulations, payment, etc. is given below. KIMEP makes no promise of providing a dormitory place to any student or individual. The KIMEP Admissions and Scholarship Committee make the final decision of KIMEP Dormitory space distribution. Additionally, KIMEP Housing Department provides information and help concerning renting an apartment outside of KIMEP campus.

Application for Dormitory Place

The application procedure and general requirements are similar to the application procedure and general

requirements for financial aid. Criteria for securing a place in the dormitory and the application process, including deadlines for application will be communicated by the Office of Financial Aid. The Office of Financial Aid in coordination with the Dean of Student Affairs, following policies approved by the Admission and Scholarship Committee, will administer allocation of the dormitory places.

Procedures for Applying for Accommodation and Residing in the Dormitory

Only students that submit an application form with a necessary package of documents to the Office of Financial Aid will be considered for a place in the Dormitory. Students who wish to live in the Dormitory must apply and submit a completed application form to the Office of Financial Aid before the application deadline.

In the financial aid application form, students will be asked to indicate whether they wish to be considered for a room in the Dormitory. After revision of completed applications, they will be ranked in a list in accordance with priorities shown in the table below. Based on this list Student Affairs Office will precede accommodation of students in dormitory.

Students selected under the priority policy are allowed to live in the Dormitory for one academic year until their status changes and as long as they remain in good academic standing.

Upon arrival to KIMEP, students may claim their room only if all necessary documentation has been filed with the Office of Financial Aid and the student has completed the Contract for Living in Dormitory Form. Students have 3 (three) calendar days till the beginning of each academic semester to move in to the Dormitory. Students failing do so loose their place. Students must vacate the dormitory no later than one day after the end of the semester. Winter break arrangements for the dormitory will be made on a case by case basis.

Dormitory Accommodation Payment Policy

Students, who intend to take up residence in the dormitory, must confirm their place by making an advance 100%  payment for the whole semester by the first day of the semester. The payment must be made within 5 week days after student’s check-in.

Prioritization of Applicants

Dormitory accommodation is provided for a minimum of one semester and for a maximum of one academic year according to the required for the dormitory eligibility. For freshmen students, academic criteria will be applied as soon as the overall GPA is accumulated. Current students (except for disabled students) under all other required conditions must have full-time status and a minimum overall GPA of 2.67 (2.00 for orphans) each semester in order to keep their place within given academic year; other conditions may apply. All eligible students are required to reapply for prolongation each academic year.

Students under academic probation shall not be placed, even if they are international students. Prior to each semester, the Dormitory office notifies the students at the top of the prior list that accommodations are available.

Students who are living in the Dormitory can renew their contract according to the policy of “duration on stay” as long as they are still eligible. Applicants for dormitory space will be prioritized according to the following table.

There is no code dwelling in the KIMEP dormitory – all rooms are single sex.

Confirmation of Eligibility of Applicants

Eligibility of International applicants will be assessed by the International Office and approved by the Office of Financial Aid and Dean of Student Affairs. Both the Dean of Student Affairs and the Admission and Scholarship Committee must review all lists from the Dormitory and Office of Financial Aid before a student is officially allowed to live in the dormitory. KIMEP’s Admission and Scholarship Committee must review eligibility of all applicants.

Each student’s name will be reviewed and the room they have been assigned to, which will be checked by KIMEP’s Dormitory Administration together with the Dean of Student Affair’s Office to make sure it is in accordance with the “Priority Accommodation” Policy. Any student or faculty member caught violating the Dormitory Policy will have their case presented to the KIMEP Disciplinary Committee by the Dean of Student Affairs, and in addition he/she could face expulsion altogether from the dormitory.