Office of the Registrar

• Full-time 4th year undergraduate students who are not on academic probation or dismissal warning are eligible. The option is not available to graduate students.
• If the student receives a grade of “C” or higher, the Office of the Registrar will assign the student a grade of “P” or pass.
• If the student receives a “C-” or lower for the course, the Office of the Registrar will enter a grade of “F”.
• The “P” grade has no numerical value and is not calculated in the student’s GPA.
• The grade of “P” is assigned credit.
• There is a limit of 3 credits per semester.
• The maximum within a degree is 6 credits.
• The pass-fail course must be a free elective course and not a requirement.
• The department offering the course must give written permission for pass-fail. The permission must be received by the registrar’s office by the end of the registration period.

• Credits earned at other institutions transfer to KIMEP without grades. In such cases the credits are posted to the transcript with the annotation “NA”.
• Credits with a grade of “Not Applicable” are not included in the calculation of the grade point average.

• Audited courses are recorded on the transcript with the notation “AU”. Audited courses are not included in the calculation of the GPA.
• The grade of “AU” is automatic. The instructor cannot assign any other grade.
• Audited courses do not receive credit, cannot be counted towards graduation requirements and cannot be transferred.
• Any student may audit any course for which s/he meets the prerequisites.
• The student must register to audit the course.
• The student must pay for the course the same as for any other course.

• “In Progress” applies to thesis and dissertation courses, which are taken in a sequence over one or more semesters.
• Once the thesis or dissertation has been successfully defended, the “IP” grade is automatically changed to the appropriate grade for the sequence. A thesis receives a letter grade; a dissertation receives a “Pass”.
• The grade of “IP” does not affect the GPA.
• If a student does not complete the thesis or dissertation the “IP” grade remains permanent.

• When a student has completed a substantial portion of the requirements for a course but due to uncontrollable factors is unable to complete all requirements, the instructor may assign a temporary grade of Incomplete.
• The instructor and the student should develop a plan to complete the remaining coursework in a timely fashion.
• The grade of “I” is assigned 0 (zero) credits.
• The grade of “I” has no grade points and is not included in the calculation of the GPA.
• It is the responsibility of the student to contact the instructor and determine what work needs to be completed in order to convert the “I” into a standard grade.
• The grade “I” should be changed by the instructor to a letter grade (A, B, C, etc…) immediately after the student completes all course requirements. This should be done as soon as possible but at the absolute latest by the end of next full semester (i.e. the summer semester is not considered a full semester) after the “I” has been awarded.
• If a student fails to complete all requirements as assigned by the instructor during the allowed time period of one full semester (fall and spring) after the incomplete grade has been received, the “I” will automatically convert to an “AW”.
• If an instructor who has assigned a grade of “I” to a student leaves KIMEP before the one semester time limit, then the chair of the department will assign another faculty member to evaluate the remaining coursework and to convert the incomplete to an appropriate letter grade.

A student may elect to repeat a course rather than remove the incomplete. In such cases the student must register for the course again and pay the regular tuition fees.

• The grade of W denotes that the graduate or undergraduate student has withdrawn from the course and has not completed the course requirements.
• The grade of “W” is automatic. The instructor cannot assign any other grade
• The grade of “W” is assigned 0 credits and cannot count towards graduation.
• The grade of “W” has no grade points and is not included in the calculation of the GPA.
• The grade of “W” does not count in any restrictions or limitations on the number of retakes for a course.
• A student must retake any required courses for which he/she has received a grade of “W” and pay all fees for these courses.
• A student is not obliged to retake any non-required course for which he/she has received a grade of “W”.
• A student can withdraw course online. The last date to withdraw is stated in the academic calendar but is approximately the Friday before the last full week of class.
• During fall and spring semesters a student who withdraws early may be entitled to a partial refund of the tuition paid. The cutoff dates and amount of refund are stated in the academic calendar. These rules do not apply to summer semesters. There is no refund after registration period for any summer semesters.

• Except in cases of audit (AU) or withdrawal (W), the individual instructor makes the final determination of a student’s grade. It is the responsibility of each faculty member to submit grades promptly after the completion of a course. KIMEP has an on-line Input Final Grade system that facilitates the electronic submission of grades to the Registrar’s Office. However, grades are not officially posted until a printed copy, signed by the instructor, is received by the Registrar’s Office. Final grades must be entered no later than one week following the date of the final examination or one week following the last day of scheduled classes for the semester if there is no final examination, but in no event later than end of the relevant semester (as stated in academic calendar).
• Instructors may not post or publish any final grade results.
• Instructors are encouraged to provide feedback to students on exam and evaluation results but information on final grades is disseminated exclusively by the Registrar’s Office. The Registrar’s Office will not release grades to students with outstanding debts to the university.