Eligibility and Application Procedure
Eligibility criteria
- Students and academic staff registered in one of the partner institutions of Central Asia (Target Group 1).
- Nationals of the five Central Asian countries (Target Group 2).
Nationals of the five Central Asian countries who are in particularly vulnerable situations, internally displaced population or because of physical disabilities (Target Group 3). - Applicants should not have spent more than 12 months in EU in the last 5 years.
- Applicants should not have benefitted from the same type of Erasmus Mundus scholarship before.
- They should comply with other requirements as established by each consortium.
- Applicants must have the relevant background and will have access to all regular courses for which they have the necessary prerequisites (if any).
- Applicants must have a good command of English (IELTS 6.0 or the equivalent) or language of instruction of the host university.
- Applicants must have an overall GPA of no less than 3.0
- Doctorate and Postdocs candidates should have established communication with their respective potential supervisors at the hosting partner. In several host institutions the acceptance of a supervisor is the main condition for eligibility of the doctoral and post-doctoral candidates.
Application Procedure
The application procedure consists of parts A and B which could be done simultaneously.
Part A. Application at KIMEP for the purpose of pre-selection
For Undergraduate and Master students
KIMEP students, participating in the Erasmus Mundus program are considered to be exchange students.
- Undergraduate and Master students should read the guidelines on how to apply for an exchange program and bring the following documents to the International Relations Office #409 Dostyk building:
- Exchange Program Application Form for students
- Copy of a recommendation letter you need to upload on-line
- Copy of a transcript you need to upload on-line
- Applicants are advised to discuss their proposed courses/research area with their academic advisor and have the recommendation for course transfer in written form.
- In case the applicant is granted s/he proceeds the Course Transfer Procedure prior to departure.
- KIMEP students should request a letter of support (proving the Applicant’s English Language proficiency) from the International Relations Office as a part of their online application.
- If the applicant wishes to take courses in a language other than English the applicant doesn’t need to have TOEFL/IELTS result/letter from the IRO but should provide a document proving the corresponding language proficiency.
For Doctoral, Post Doctoral and Staff applicants
- Exchange Program Application Form for Staff
- Copy of passport
- (Copy) Recommendation letter you need to upload on-line
- Motivation with research proposal
- CV
Part B. On-line Application to the consortium
Applicants should consult the website of the Erasmus Mundus Program consortia for the information on member universities, descriptions of their programs, information on language of instruction and courses of offer, and read about the on-line application procedure.
The On-line Application procedure consists of few parts:
- creating an account on webpage;
- filling out the on-line application form, uploading required documents, and submitting the application on line;
- printing out the complete application form.
- posting required documents before the deadline.
Each applicant has the possibility to choose three universities in the priority order.
The list of required documents and agreement forms is available on websites of each consortium.
If you are seeking for a Master or a PhD degree from one of the EU partner universities the host university’s admission requirements apply (official IELTS, GRE, etc).
The list of documents needed at the stage of application as well as courses conducted in English language is given on websites of each consortium. Each partner institution offers courses in English. However, the number of courses taught in English might be very limited. Participants may take courses in national language of the host institution and, thus, will need to show that they fulfill the specific language requirements.
Selection
Admission and selection criteria are elaborated by each consortium and can be found at its website. Admission criteria are at the discretionary of each host institution. Selection criteria are be based on academic records, language skills and other variables as motivation, impact of the mobility and gender balance, for example. The Selection Committee of each consortium consists of representatives of partner institutions.
The Selection Committee at KIMEP consists of the EM Program Coordinator, Elmira Suleimanova and two faculty members from the relevant college. The Selection Committee will be checking the documents provided for the on-line applications, eligibility of candidates, etc. and provide necessary information to the Coordinator of the consortia.
Selection Committee guarantees an impartial and transparent selection process based on academic merit and equal treatment.
Nomination
All selected candidates and applicants included in the reserve list will be informed about the award decision by email. Selected candidates will have NOT more than 10 days to accept or reject the offered scholarship.
Selected candidates who have received a letter of nomination by email should also inform the International Relations Office about their decision. Since that time they will be guided by a coordinator from their host university.
Visa and Departure
All finalists should be aware about the visa procedure which depends on a country of study’s immigration regulations and may take up to 2,5 months. In some cases, finalists will have to go to Moscow to arrange their visa. A host institution has no responsibility for visa issue.
The Coordinator of the consortium will cover the travel cost and insurance for each grantee. The host institution will cover all other expenses according to the scholarship scheme. All grantees are strongly advised to have money for the first month of stay in the host country as the first scholarship payment is not arranged until you have a bank account, migration registration in the country, accommodation, etc. In some cases it may take a month or so. It could happen that in some extraordinary cases, grantees would pay for travelling, visa, etc. which will be reimbursed by the Coordinator of the consortium. All necessary documents for reimbursements and consortium financial report must be submitted to the Coordinator of the consortium or the partner institution.
All participants are subject to rules at the host institution and follow country of stay’s legislation.
