KIMEP Management Committees

Revised:  October 5, 2010

Executive Committee

Membership:
Chan Young Bang, PhD, President

Ewan Simpson, PhD, Vice-President of Planning and Development

Terence Blackburn, JD Vice-President of Academic Affairs

Bettina Sawhill Espe, MS, Vice President of Administration and Finance

Secretary: Manager of the President’s Office

This committee is the President’s cabinet and is chaired by the President. The Executive Committee is responsible for the daily maintenance of the overall management of the activities of the JSC “KIMEP”. The Executive Committee shall have the right to make decisions on any issues related to the activity of the JSC “KIMEP” including financial management (particularly budget preparation), strategic planning; enrollment management (including admission strategy and policies), and elaboration of organization structure, which are not under the competence of any other body or officials of the JSC “KIMEP” in accordance with the current legislation of the Republic of Kazakhstan and the present Charter.  The Executive Committee shall be responsible for implementation of the decisions of the General Meeting of Shareholders and of the Board of Trustees/the Board of Directors.

Meetings: The Executive Committee meets regularly once a week.


Dean’s Committee

Membership:

The committee is composed of deans of Bang College of Business, College of Social Sciences and the Executive Director of the Language Center, and the Associate Vice-President of Academic Affairs as follows:

Martin O’Hara, the Vice-President of Academic Affairs, Chair

Golam Mostafa, the Associate Vice-President of Academic Affairs

John Dixon, the Dean of Bang College of Business

Alesandro Frigerio, the Acting Dean of College of Social Sciences

Kenneth Saycell, the Executive Director of Language Center

Secretary: representative of the VPAA’s office

This committee is the cabinet of the vice president of academic affairs. The committee, chaired by the VPAA, reviews and considers academic issues and problems

Members are responsible to represent the greater KIMEP academic and operational community by representing the collective interests of the various constituencies through:

  • Broad consultation on agenda topics, discussion items and identified issues for input to the discussions of the committee,
  • Identifying issues and/or agenda items of common interest to their constituencies, and;
  • Sharing information with respect to discussions and/or recommendations of the committee and decisions of the Chair as appropriate.

Operations:

  • Meetings are held weekly.
  • Extended meetings with Deans, Associate Deans and Chairs are held on a monthly basis

Strategy Committee

Preamble

The Strategy Committee operates a process of continuous review of operations to support the President in his decision making to ensure strategic focus is retained, consistency is achieved and that the financial stability of the Institute is assured in the rapidly changing social and economic context of Kazakhstan as KIMEP works to build a world class higher education institution for Central Asia.

Remit

The Strategy Committee is a management committee which reports to the President. Its function is broad, covering review of the strategic development of the institute and ensuring delivery according to the core values and mission. Its current focus is as follows:

1.      To  monitor and review current enrolment and financial projections for the next three years (to 2012) and make recommendations on any necessary revisions  based on assessment of issues including, but not limited to, enrolment performance, demographic change and the external economic environment.

2.      Based on 1 above, to make recommendations for any adjustments to projected expenditure for the period to 2012  in key areas, including but not limited to development of operating reserves, additional faculty hiring, faculty and staff compensation packages, financial aid and capital expenditure.

Membership:

Ewan Simpson, Vice President of Planning and Development (Chair)

Gurumurthy Kalyanaram, Professor

Golam Mostafa, Associate Dean/Associate Professor

Paul Davis, Assistant Professor

Dana Stevens, Vice President of Academic Affairs

Daniyar Zhamenov, Budget Director and Controller

Larissa Savitskaya, Dean of Enrollment Management

Terence Blackburn, Dean of Law School

Le Gene Quesenbery, Dean of General Education

Shiraz Paracha, Dean of Student Affairs

Dina Baimukhamedova, Deputy CSS-4

Ailar Berdyeva, International Students’ Deputy

Accreditation/Self Study Steering Committee

Membership: To be determined at a later date

Administration:

Faculty:

Students:

Secretary:

This committee is responsible for developing institutional standards and ensuring quality assurance at institutional level and for preparing KIMEP for international accreditation. The Committee is appointed by the President and reports to President through the Executive Vice-President. Reporting to the President, the Executive Vice-President remains the chief administrator of the project. In consultation with Faculty, Students and Management, it carefully plans and develops standards and procedures necessary to achieve the goal.

KIMEP Faculty Retention and Promotion (R & P) Committee

Approved by Executive Committee on September 20, 2010

Membership:

Chair:

Dana Stevens, Vice President of Academic Affairs

CSS representatives:

Dennis Soltys, Associate Professor

John Couper, Associate Professor

Saleheen Khan, Visiting Professor

BCB representatives:

Jean Gabriel Maurice, Associate Professor

Francisco Cua, Associate Professor on Special Appointment

Monowar Mahmood, Associate Professor

LC representatives:

Nancy Burkhalter, Director of MA in TESOL program

David Landis, Associate Professor

GE Representative:

Aliya Nurtaeva, Associate Professor

Kanat Kudaibergenov, Associate Professor

School of Law:

Zhenis Kembaayev, Associate Professor

Elected members must be full-time KIMEP faculty, must hold a terminal degree in their discipline, and should preferably hold the academic rank of Professor or Associate Professor

Chair of the Committee: To be elected by the committee from its membership. The Chair does not vote except in case of a tie, in which case he/she has a casting vote.

Secretary: A staff from VPAA’s office

Meetings & Records: The meetings shall be scheduled and called by the Secretary. Records, documents and minutes of the meetings shall be maintained by the Secretary and secured in the office of the VPAA. Where necessary such records shall be provided to Human Resources Department.

TOR:

This committee receives and reviews recommendations of College Faculty Retention & Promotion Committee and independent reviews of the deans for such matters as promotion and retention considerations, demotion, promotion related salary increase, and probation and/or termination of contracts.

Members should recue themselves in a vote if the individual is applying for promotion to a rank higher than the committee member’s own, or if a member is related by blood or marriage to a candidate.  At the request of any person, the Committee may hold a vote as to whether one of its members should recue himself/herself for a particular case.

If and when the committee feels that further evaluations and information are necessary before making a final decision, the committee shall have the right following rights:

(a)     To establish an expert subcommittee consisting of a combination of members from within  and/or outside the committee to evaluate a case further and file a written report to the committee

(b)     In cases where internal resources are not adequate to evaluate a candidate, especially in matters of research publications, the committee can seek outside expert help.

(c)     To ask the college committee chair to attend a committee meeting and explain the case further

(d)    To ask the candidate himself/herself to appear before the committee and explain his/her case further

The Committee shall make recommendation to the VPAA in writing. The VPAA after consultation with the Ex VP shall take one of the following actions:

(a)    If the recommendations are found to be consistent and/or meet with the promotion/retention criteria, the VPAA shall write to the candidate informing him/her of the outcome.

(b)   If the recommendations are found to be inconsistent or violate the criteria and/or procedures, the VPAA shall send the case back to the committee with written comments. The committee shall review those comments and make final recommendation to the VPAA.  If the VPAA still does not agree, the case shall be referred to the President for final decision.

Appeal:

In case of an adverse decision, the candidate shall have the right to file an appeal to the President of KIMEP in writing. The decision of the President shall be final.

Enrollment Management Committee

Membership:

Larissa Savitskaya, Dean of Enrollment Management (Chair)

William Gissy, Associate Dean of Undergraduate Program, BCB

Golam Mostafa, Associate Dean of CSS

Aigerim Ibrayeva, Director of Student Recruitment and Retention

Terence Blackburn, Dean of the Law School

Maganat Shegebayev, Deputy Director of the Language Center

LeGene Quesenberry, Dean of School of General Education

Bakhytgul Tundikbayeva, Administrative Director of CCE

Ronald Voogdt, Dean of the International Office

Dmitry Anchevskiy, BCB Graduate Programs Internal Affairs Manager

Akdidar Auyezova, Deputy CSS-2

Ailar Berdyeva, Internationsl Student’s Deputy

Observers:

Anastasia Manoilenko, Director of Enrollment Services

Natalya Miltseva, Director of Admissions

Michael Quinn, Director of MCPR

Elena Moiseyeva, PR & Event EM Coordinator

Secretary: A staff from the Dean’s Office

ENROLLMENT MANAGEMENT COMMITTEE (EMC) is a KIMEP-level management committee created to coordinate and strengthen enrollment-related efforts at institutional level covering marketing, recruitment, admission, financial aid, retention, graduation, alumni, and continuing education.

In the framework of KIMEP Mission, Vision and Strategic Plan, the EMC is to develop the Enrollment Plans for undergraduate and graduate programs as well as to monitor and analyze its actual implementation. Through the senior-level representation, the EMC is to facilitate and synchronize the utilization of institutional and program resources (both human and financial).

The EMC is a management platform for campus-wide communication of enrollment issues, strategies and priorities based on enrollment data, indicators and forecasts.

KIMEP Disciplinary and Grievance Committee (KDGC)

Approved by Executive Committee on September 20, 2010

This committee serves as the appeals committee for all employees and students of KIMEP involving issues of professional and personal misconducts. This committee replaces the KIMEP Faculty Disciplinary Committee (KFDC) as outlined in the FCP 2006 (clause 2.10.4.1). Other matters such as disciplinary & appeal procedures, and penalties etc remain in force as stated in the FCP 2006 clause 2.10.4.1.

The chair is elected from this group at the beginning of the Academic Year and serves for one year. The chair shall be a faculty member. The chair does not vote, except in cases of a tie.

Faculty elected to this committee cannot serve on College Disciplinary Committees.

If a member of this committee is involved in the disciplinary action as either the initiator or alleged violator, then he/she will be replaced by an alternative representative as appointed by respective unit (s).

The decision of this committee can only be over turned by the President or by the Ex.VP in absence of the President at the recommendation of the KIMEP Executive Committee.

Membership:

Voting:

(a) Faculty representatives ( to participate and vote in all cases)

(b) Student representatives ( to participate and vote in  cases involving students only)

(c) Administrative staff representatives ( to participate and vote  in cases involving staff only)

Karl Ajami, Assistant Professor (Chair)

Scott Spehr, Assistant Professor

Donald Hoskins, Assistant Professor

Dilyara Nartova, Senior Lecturer

Yulia Chulkova, Lecturer

Mansur Khamitov, KSA President

Olzhas Sokov, Deputy BCB-2

Dina Baimukhamedova, Deputy BCB-4

Observer:

KIMEP Legal Officer (None voting. To be invited to all cases)

Secretary: To be determined

Technology and Information Systems Committee

Membership (voting):

Galina Stepanova, Director of the Computer and Information Systems Center

Joseph Luke, Director of the Library

Dana Bayzyldayeva, Bang College of Business

Frederick Emrich, College of Social Sciences

Bakhytgul Tunikbayeva,  College of Cotinued Education

Larissa Savitskaya, Dean of Enrollment Management

Balzhan Suzhikova, Director of EVP’s Office

Michael Quinn, Director of Marketing, Communications and Public Relations

Daniyar Zhamenov, Budget Director and Controller

Yuriy Fidirko, Finance and Planning Department

Michael Kalinogorsky, Deputy Director of the Computer and Information Systems Center

Rassim Karibov, Director of Support Services

Daniyar Zhakishev, Deputy BCB-3

Ilyas Suleimenov, Deputy BCB-1

Secretary: A staff member from CISC

The role of the Technology and Information Systems Committee is to recommend solutions for the development and improvement of IT systems to be up to date with the latest trends and conform to the world standards, as well as for adequate provision of IT resources and support for the faculty, students and administration in their endeavors towards achievement of the goals of the Institute. In particular, the Committee terms of reference are as follows:

  • Monitor and evaluate emerging technologies to ensure the KIMEP’s network, computing and software resources are up-to-date and conform to the world standards.
  • Assess the technological needs of KIMEP including computer labs, audio-video facilities, PCs, and monitor enrollment increases to assure ratios meet target levels.
  • Develop and implement technology plan working in conjunction with colleges and units.
  • Revisit spending goals and budget, and make recommendations.
  • Determine and recommend needs for Distance Learning programs.
  • Determine and recommend needs for virtual Library facilities.

The Committee shall meet regularly when needed. This is a management committee which reports to the Executive VP.

Institutional Tender Committee

Membership:

Senior Management:

1. Ronald Voogdt, Dean of International Relations

2. Joesph Luke, Director of the Library

Administration:

3. Altynai Saparova, AVP of Finance and Administration, Chair (non-voting member)

4. Rassim Karibov, Director of Support Services Division

5. Dinara Seitova, Director of Human Resources

Faculty:

6. Golam Mostafa, Associate Dean, CSS

7. Paul Davis, Assistant Professor, BCB

8. William Gissy, Associate Dean for Undergraduate Program, BCB

Student Representatives:

9. Mansur Khamitov, KSA President

10. Nursultan Alishev, KSA VP of Administration

11. Baurzhan Yelshiyev, KSA VP of Sports and Culture

Observers (non-voting members):

Jeffrey Mason, Associate Director of EVP office

Daniyar Zhamenov, Budget Director and Controller

Zhetpistai Bulekbayev, Director of Publishing and Printing

Organizer:

Shukhrat Gaitov, Financial Analyst

Ilya Bykovskiy, Project Controller

Contact person and secretary: Assel Tokina, Executive Assistant

Terms of Reference:

This committee shall deal with all cases that would cost 1,500,000 tenge and above.  The Committee conducts public tenders for procurements of goods and services. The Committee acts in accordance with the Procurement and Tender Policy, in particular, following the guidelines for the three types of tender:

  • 1,500,000 – 3,000,000 tenge: minimum three bids from pre-qualified companies (no advertisement required). Recommendations will be made to the Vice President of Administration and Finance, or, in his/her absence, to the Assistant VP for Administration and Finance for a final decision
  • 3,000,000 tenge and above: tender should be advertised in newspaper. Minimum three bids from pre-qualified and not pre-qualified companies will be accepted. The Committee makes recommendations to the Vice President of Administration, or, in his/her absence, to the Assistant VP for Administration and Finance and Finance, who makes the final decision after consultation with the Executive Vice President.

All bids must be submitted in sealed envelopes. Companies which have not been pre-qualified must submit copies of state registration documents, license if required, list of completed projects, and recommendations by other customers along with their bids.

The Chair of General Tender Committee is non voting member, he/she can vote only in the case when there is no quorum or there are equal votes of against and in favor.

Physical and Resource Planning Committee

Membership: To be determined at a later date

Daniyar Zhakishev, Deputy BCB-3

Azamat Shokatayev, Deputy CSS-1

Secretary:

This committee considers and recommends on all issues related to acquisition, allocation, usage, development and disposal of all University community and trusts as they relate to academic needs of the university. The Committee makes recommendations to the Executive Vice-President. The Executive Vice-President seeks the President’s approval for decisions made.

Admin & Support Staff Performance Review, Salary & Promotion Committee

This committee reviews the recommendations of unit committees and /or unit heads on staff planning, staff needs, staff hiring, staff performances, staff welfare, compensations, annual increments, bonuses, promotion and staff trainings for all units at KIMEP. The unit committees dealing with such matters make recommendation to this committee. The committee makes recommendation to the President.

  • Receives and reviews recommendations from all units across KIMEP
  • Reviews and approve admin and support staff needs and hiring plans
  • Create or eliminate staff positions
  • Performances review, promotions and demotions
  • Salary, salary ranges, annual increments, bonuses, allowances, awards and recognitions

Membership:

Dana Stevens, Vice-President of Academic Affairs, Chair

Altynai Saparova, Assistant VP of Administration and Finance

Dinara Seitova, Director of HR

Rassim Karibov, Director of Support Services

Larissa Savitskaya, Dean of Enrollment Management

Shiraz Paracah, Dean of Student Affairs

Joseph Luke, Director of the Library

Galina Stepanova, Director of CISC

Secretary: Anna Marinushkina, HR Manager

Each unit head should submit the unit needs and recommendations to the office of the Director of Human Resources.  The secretary of the committee convenes the meeting of the committee. Recommendations are submitted to the EVP. The EVP sends the recommendation to the President for final approval.

Budget Committee

Membership:

Dana Stevens, Vice-President for Academic Affairs

Ewan Simpson, Vice President of Planning and Development

Larissa Savitskaya, Dean of Enrolment Management

Daniyar Zhamenov, Budget Director and Controller

Mujibul Haque, Associate Dean for MBA and ExMBA Programs

Maganat Shegebayev, Deputy Director of LC

Altynai Saparova, Assistant VP of Administration and Finance

Mariya Baideldinova, Senior Lecturer of Law School

Aizhan Shomotova, VP of Finance

Elmira Bassarova, Deputy CSS-4

Secretary: staff member from Accounting & Finance

This committee is appointed by and reports to the President or by the Executive VP when delegated by the President. The Committee formulates budgetary and financial policies; Receives and reviews budgets from all units, and produces a consolidated budget; Reviews financial planning and the annual operating and capital budget. The Committee makes recommendations to the President or to the Executive VP in President’s absence.

In particular this committee shall:

  1. Examine main elements, criteria, conditions and assumptions of annual budget, and suggest changes, if any.
  2. Conduct a review of the budgetary policies, procedures and practices for the purpose of enhancing financial operational efficiencies of the Institute.
  3. Provide guideless and assistance to colleges and units in the preparation of their annual budget.
  4. Receive, review and consider budgets prepared by colleges and units, and prepare a consolidated budget for entire KIMEP.
  5. Advise KIMEP on the financial and budgetary implications of investments in new constructions, renovations, equipment, staff and faculty hiring, and establishment of new units, etc.

Internal Auditing Committee

Membership:

This committee is independent of the management and reports to the President or to Ex.VP when delegated).

A faculty member who has knowledge, experience and expertise in auditing to serve as the chair

Chief Budget & Budget Financial Controller

1 faculty from Finance Department

1 faculty from Accounting Department

Secretary: to be determined

The Internal Audit Committee is appointed by the President of KIMEP, or by the Ex.VP when delegated, to ensure the following:

  1. The integrity and accuracy of the financial statements and accounting information control systems of KIMEP
  2. The independent auditors’ qualifications, independence, and performance
  3. The compliance by KIMEP with legal and regulatory requirements.

In particular, this committee shall:

1.      Work with management to confirm systems are in place and follow approved policies and procedures for operational, financial and tender functions.

2.      Review the effectiveness of operational, financial and tenders processes and ensure proper documentation supports all tenders in order to maintain transparency and integrity.

3.      Plan, organize and carry out the internal audit and tender functions including the preparation of an audit plan that fulfils the responsibility of the position, scheduling work and estimating resource needs.

4.      Make recommendations on the systems and procedures being reviewed, report findings and recommendations and monitor management’s response and implementation.

5.      Review and report on the accuracy, timeliness and relevance of the operational, financial, tender information provided to management.

6.      Provide both the Executive Vice President and Vice President of Administration and Finance with an opinion on the internal controls and improvements in systems and documentation on an annual basis.

7.      Work cooperatively with management and staff.

8.      Conduct any reviews or task requested by the President or relevant board of trustees committee, provided such reviews and tasks do not compromise the independence or objectivity of the internal audit function.

Meetings:
The Internal Audit Committee shall meet as often as it determines, but not less frequently than quarterly. The Internal Audit Committee shall meet at each in-person meeting with the controller, internal auditor and the independent auditors in separate executive sessions, and also in executive session with only the Committee members. The Internal Audit Committee may request any officer or employee of the Institute or the Institute’s outside counsel or independent auditors to attend a meeting of the Internal Audit Committee.

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Management Committees AY 2010-2011

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